Recent Activity
Recently introduced policies and procedures include the following:
| Policy No. | Title | Approving Authority | Date | Description of Change(s) |
|
|
|
|
|
|
Recently revised policies and procedures include the following:
| Policy No. | Title | Approving Authority | Date | Description of Change(s) |
|
2400 |
Sustainable Transportation |
President |
May 6, 2024 |
Renumbered from 8020. |
|
2700 |
Acceptable Use of Information Technology Resources |
President |
May 14, 2024 |
Renumbered from 8008. Security measures and user responsibilities in protecting university data and systems. |
|
5021 |
Management of External Research Funding |
Senate |
June 6, 2024 |
Departmental responsibilities and criteria for funding agreements. Procedure 5021p created. |
|
6751 |
Information Privacy and Security |
Senate |
June 21, 2024 |
Updated contact information and policy references. |
|
6751p |
Privacy Breach Response Procedure |
Senate |
June 21, 2024 |
Updated timelines and policy references. |
|
8003 |
Standard of Conduct |
President |
July 3, 2024 |
Updated policy references. |
Recently repealed policies and procedures include the following:
| Policy No. | Title | Approving Authority | Date | Description of Change(s) |
|
8021 |
Clean Desk |
President |
May 8, 2024 |
Repealed for irrelevance. |
|
8004 |
Travel and Entertainment Expense Management |
President |
June 6, 2024 |
Repealed and replaced by guidelines. |
|
6002 |
Electronic Library Access and Use |
Senate |
June 6, 2024 |
Repealed and replaced by Policy 2700 (Acceptable Use of Information Technology Resources) and Policy 6006 (Copyright). |
|
1514 |
Safe Disclosure |
President |
June 21, 2024 |
Repealed and replaced by Policy 8003 (Standard of Conduct), Policy 8023 (Conflict of Interest), Policy 1510 (Student Complaint Resolution), and the Office of the Ombudsperson. |
|
6007 |
Library Retention of Student Work |
President |
June 26, 2024 |
Repealed for irrelevance. |
Active Consultations
At UCW, policy development is an inclusive process, with an appropriate and proportionate level of input from relevant members of the University community, especially those who may be directly affected by the policy.
When considering proposed policies and procedures (and revisions to existing policy documents), you are asked to consider the following principles:
1. Clarity – the purpose of the policy document is clear (and exclusions are clearly delineated) and it is appropriately addressed to the likely audience.
2. Consistency – all UCW policies must abide by the principles outlines in Policy 1505 and there should not be any overlap in issues covered with any other policy.
3. Functionality – all implications of proposed policies are carefully considered, and risks/operational/regulatory requirements are clearly outlined.
4. Accessibility – policy documents are not only readily available, but updates are also broadly communicated to the community and narrowly shared with groups most impacted by the changes.
The UCW Community is invited to comment on the following policy proposal(s):
| Policy No. | Title | Approving Authority | Open dates | Description of Change(s) | Link to Form |
|
|
|
|
|
|
|
Feedback received by the UCW Policy Office from the UCW community will be provided to the relevant policy leads for review and consideration. Individual responses will not be provided to those submitting feedback, but all feedback will be summarized, anonymized, and provided to the relevant Approving Authority (Board of Governors, Senate, President).
This consultation period for the following policies is now closed. Thank you to all UCW community members who provided feedback. Comments received will be considered by the policy lead(s).
| Policy No. | Title | Approving Authority |
|
3001 |
Student Refunds |
President |
Suggested Policies
From time to time, members of the UCW community recommend that the institution adopt a particular Policy or Procedure. This may be necessary to respond to an emerging legislative requirement, address an operational need, or align the University’s practices with similar institutions in British Columbia and Canada.
If you have consulted the UCW Policy Repository and believe that UCW could benefit from instituting a particular policy, please contact the Policy Office at [email protected].
