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Date posted: Dec 13, 2019

Primary Purpose

The Executive Assistant to the President is responsible for providing assistance to the President to ensure and maintain the efficient operations of the President’s work and social agenda. The successful candidate will be working in a fast paced environment and is expected to be able to handle high volume workload, as well as be adaptable to sudden changes and maintain a high level of professionalism at all times.

Specific Responsiblities

The Executive Assistant will at various times be responsible for the following as well as other related duties as assigned to support the business objectives and purpose of the Company.

  • Creating and executing project work plans and revising as appropriate to meet changing needs and requirements and following up on action items
  • Coordinating appointments, providing necessary meeting notes and background information in preparation for each appointment
  • Composing and/or editing a variety of documents including highly confidential correspondence, memoranda, contracts and proposals
  • Take meeting minutes when and if necessary
  • Promptly receiving and screening incoming telephone calls, gathering necessary information to facilitate timely and accurate responses, responding when and as appropriate
  • Promptly screening and distributing incoming email, responding when and as appropriate
  • Planning and coordinating business and social special events
  • Schedule meetings and appointments, as well as travel arrangements (including but not limited to: accommodation, car reservations and complete itinerary) for corporate and personal travel
  • Provide general administrative support

Position Requirements

To be successful in the Executive Assistant position, an individual must be committed to developing, maintaining and demonstrating the following:

Education and Experience:

  • A  Bachelor’s degree from a recognized post-secondary institution
  • Minimum 2 years of Executive Assistant experience or 4 years of combined relevant experiences
  • Written and spoken fluency in English
  • Proven business writing skills, proficiency in wording, tone, grammar, and punctuation
  • Proficient in Microsoft applications and ability to design PowerPoint presentations

Competencies:

  • Excellent interpersonal, oral, and written communication skills; ability to effectively communicate and interact with all individuals with integrity, empathy and sincerity
  • Ability to build harmonious working relationships with co-workers and clients
  • Superior organizational skills
  • Maintains a calm and professional demeanor 
  • Proven self-starter and problem solver with strong decision-making skills
  • Must be deadline driven and goal-oriented, performs duties with speed and accuracy without immediate and constant supervision
  • Ability to act with tact, good judgment, and discretion; protecting confidential information is a must
  • Ability to multi-task efficiently

Salary: $50,000 - $55,000

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