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Date posted: Feb 15, 2018

Position Job Title: Financial Administrator
Location: University Canada West (UCW) – Vancouver
Reports To: Finance Director


Primary Purpose

The purpose of the Financial Administrator position is to monitor and coordinate financial funding for students, ensure the collection of all student accounts receivable, and provide accounting-related services to the campus. Under general supervision, the Financial Administrator is responsible for providing assistance, advice and guidance to support the financial needs of students and to ensure the collection of funds.

Specific Responsibilities 

The Financial Administrator will at various times be responsible for the following as well as otherrelated duties as assigned to support the business objectives and purpose of the University.

  • Creating, organizing and maintaining student files
  • Attending orientation sessions and providing students with an overview of the role of Financial Administrator
  • Generating, overseeing, monitoring and responding when necessary with the Campus Director’s approval to all relevant forms and letters in connection with Financial Administration process in a complete and timely manner
  • Supporting the finance department by providing accurate and timely information as required
  • Managing Accounts Receivable (AR) levels in accordance with established company profitability goals and objectives
  • Tracking and monitoring the AR process utilizing campus AR reports and operating systems
  • Monitoring student finance and collection activities of outstanding student accounts to ensure timely recovery of payments and maintain appropriate AR levels
  • Monitoring institutional loan programs and direct bill programs for timely billing and payments
  • Monitoring all business related financial transactions to ensure timely and accurate postings and recordkeeping
  • Ensuring timely completion of student status changes
  • Calculating refund calculations and makes sure that all cheques are copied and appropriately filed
  • May perform daily bank deposits; reconcile cash receipts and complete cash receipts journal for weekly submission. May manage campus accounts payable functions in accordance with company policies and procedures. May monitor and control purchasing of supplies, including text books, in order to maintain necessary inventory within budget parameters
  • Implementing, monitoring, and enforcing corporate financial policies and procedures
  • Assisting in the coordination of the institution’s response to any internal/external audits related to business office operations
  • Compiling, preparing and analyzing monthly reports in support of Student Finance Operations
  • Providing customer service and answering to student inquiries.
  • Ensuring active communication and cohesive working relationship with all other departments.

Position Requirements

To be successful in the Financial Administrator position, an individual must be committed to developing, maintaining and demonstrating the following:


  • Solid working knowledge of MS Office 2000 including Word, Excel, Outlook and ability to troubleshoot minor computer problems
  • Superior skills in working with numbers, detail orientated
  • Ability to complete work in a timely manner with accuracy and attention to detail
  • Ability to work independently with minimum supervision
  • Good judgment and ability to prioritize assignments
  • Ability to work under pressure and maintain a calm focus during hectic periods
  • Understanding of the programs and services provided by the University
  • Ability to exhibit a professional attitude and image with a commitment to quality service
  • Excellent interpersonal, oral, and written communication skills; ability to effectively communicate and interact with all individuals with integrity, empathy and sincerity
  • A positive attitude and customer focused approach

Education and Experience

  • 2 years post-secondary education; Bachelor’s degree preferred
  • Basic training in office practices, accounting and communication and one to three years’ office experience in a service oriented, fast paced environment
  • Minimum one year education in Finance or Accounting program
  • Minimum one year experience in accounting/finance area

Leadership & Faculty Members