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Date posted: Dec 13, 2019

Primary Purpose

Reporting to the Director, People & Culture (Human Resources) the Human Resource Assistant will administrate general HR duties. The position functions in an environment where considerable attention to detail and the ability to handle highly confidential material is required. The HR Assistant is expected to be customer service-oriented and exhibit a high degree of diplomacy and discretion.

Specific Responsibilities

The HR Assistant position is responsible for the following as well as other related duties as assigned to support the business objectives and purpose of the University:

  • Process benefit enrollment forms and verify invoices
  • Update and maintain confidential HR documents and files, ensuring all required documentation is provided and up-to-date
  • Communicate with external organizations and set up partnerships or collaborations as part of the department’s employee engagement plan
  • Provide support for all staff members by answering inquiries and provide follow-ups if necessary
  • Assist with arranging and set up of onsite and external activities as required
  • Assist with or help drive employee engagement events
  • Manage the HR department’s outgoing communications (i.e. sending out HR updates)
  • Liaise with the IT department for employees’ off boarding process
  • Ad hoc HR administrative projects as assigned
  • Assist with the development and implementation of policies and procedures and provide feedback for improvements
  • When required, conduct investigations into complaints or concerns received by the HR department and produce reports
  • Collaborate with hiring managers and Talent Acquisition to create job postings and post job vacancies
  • Assist with recruitment activities including screening resumes and scheduling interviews
  • Follow up with background and reference checks
  • Assist with the coordination of new hire administrative processes
  • Facilitate new hire orientations
  • Other duties as assigned

Position Requirements

To be successful in the HR Assistant position, an individual must possess, and be committed to developing, maintaining and demonstrating the following:

Education and experience

  • Bachelor's degree in Business Administration with HR concentration
  • Minimum 2+ years of HR administrative experience
  • General understanding of BC employment standards and legislation
  • Benefits administration experience would be an asset
  • Prior recruitment experience is preferred

Competencies

  • Ability to handle sensitive and confidential information in a professional manner
  • Proven ability to build positive customer relationships at all levels
  • Excellent communication skills
  • Ability to take initiative, prioritize and organize multiple tasks effectively and to see them through to timely completion

Please note that this role involves some work after hours and on weekends.

Salary $45,000 per annum.

Leadership & Faculty Members